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Energy use is one of the most important considerations when planning a more sustainable event.

Every conference, meeting, training day or reception depends on energy in some way. Lighting, heating, cooling, catering, AV, hybrid technology and digital screens all help shape the experience for guests, but they also contribute to the overall impact of an event.

That is why energy efficiency should not just be something venues think about behind the scenes. It should be part of the conversation when organisers are choosing where to host their event.

At 15Hatfields, sustainability has been part of our approach since we opened in 2008. Over the years, we have continued to look at how we can reduce the environmental impact of our venue and help clients make more informed decisions about the events they run.

Why energy matters when choosing a venue

For event organisers, sustainability is often discussed in terms of food, waste or travel. Those areas are important, but energy use also plays a significant role.

An event may need multiple rooms, presentation equipment, lighting, catering facilities, Wi-Fi, registration areas and breakout spaces. The longer the event runs, and the more complex the set-up, the more important it becomes to understand how the venue manages its energy use.

Choosing an energy-conscious venue can help organisers reduce the impact of their event without compromising the delegate experience.

The right venue should be able to explain where its energy comes from, what efficiency measures are in place and how it continues to improve.

What should organisers ask about energy efficiency?

When comparing venues, it can be useful to ask practical questions about how energy is managed day to day.

For example:

  • Does the venue use renewable energy?

  • Are lighting systems energy-efficient?

  • Are motion sensors or timers used in areas that are not occupied all day?

  • Has AV equipment been selected with energy efficiency in mind?

  • Can the venue provide information about the carbon impact of an event?

  • How does energy use fit into the wider sustainability approach?

These questions help move sustainability away from broad statements and towards evidence that organisers can use.

How 15Hatfields manages energy use

At 15Hatfields, energy efficiency is built into the way the venue operates.

Our electricity comes from 100% renewable sources, supported by rooftop solar panels. We also use LED lighting and motion-sensitive lighting in areas such as washrooms and back-of-house spaces, helping to reduce unnecessary energy use when rooms or facilities are not in use.

Our AV equipment has also been selected with energy efficiency in mind, including technology designed to support in-person, hybrid and virtual events without creating unnecessary waste or energy demand.

None of these details exists in isolation. Together, they form part of a wider approach to reducing the environmental impact of the venue, while still giving organisers the technology, comfort and reliability they need.

Energy is only one part of the event footprint

Energy use matters, but it is only one part of a sustainable event.

Food, beverages, water, waste, room use and delegate choices all contribute to the overall impact. That is why looking at one area on its own is rarely enough.

At 15Hatfields, our event carbon calculator helps clients understand the estimated carbon emissions associated with their event. After an event, we can provide a complimentary report showing emissions across key areas including energy, food, beverages, food waste and water.

This gives organisers something more useful than a general sustainability statement. It gives them information they can review, share internally and use when planning future events.

Small operational decisions add up

Sustainability often comes down to consistent, practical decisions.

Choosing renewable energy. Installing efficient lighting. Using motion-sensitive systems. Selecting AV equipment carefully. Measuring food waste. Working with responsible suppliers. Helping clients understand the impact of different event choices.

Individually, these decisions may seem small. Together, they make the venue more efficient and help organisers plan events with clearer evidence behind them.

For corporate teams, that evidence is increasingly important. Sustainability needs to stand up to internal scrutiny, procurement requirements and stakeholder expectations. It is no longer enough for a venue to say it is sustainable. It needs to show how that commitment is built into the way events are delivered.

Planning a more sustainable event?

If you are looking for a London venue where sustainability is built into the details, 15Hatfields can help.

From renewable energy and efficient AV to carbon reporting, responsible catering and waste reduction, our team supports organisers who want to make more considered event choices.

Speak to our team to start planning your next event.